Effective compliance and enforcement requires coordination and communication between the architects, engineers, lighting and HVAC designers, permit applicant, contractors, plans examiner and the field inspector. This 'manual recommends procedures to improve communication and, therefore, compliance with the Standards.
The building design and construction industry, as well as enforcement agencies are organized around engineering disciplines. The design of the building’s electrical and lighting system is typically the responsibility of the lighting designer, electrical engineer or electrical contractor. This person is responsible for designing a system that meets the Energy Standards, producing the building plans and specifications, and for completing the compliance forms and worksheets. In larger enforcement agencies, an electrical plans examiner is responsible for reviewing the electrical plans, specifications and compliance documents and an electrical field inspector is responsible for verifying the correct installation of the systems in the field. This same division of responsibility is typical for the mechanical systems: the mechanical plans examiner is responsible for reviewing the mechanical plans; and the mechanical field inspector is responsible for verifying correct construction in the field. For the building envelope, the architect is typically responsible for designing the building and completion of the forms. The enforcement agency is responsible for reviewing the design and forms and the enforcement agency field inspector is responsible for verifying the construction in the field.
Unless the whole building performance approach is used, the compliance and enforcement process can be completed separately for each discipline. This enables each discipline to complete its work independently of others. To facilitate this process, compliance forms have been grouped by discipline. These groupings include Energy Standards worksheets for calculations and a summary form which includes a checklist.
5537 and 6737.1 of California Business and Professions Code
The designer is the person responsible for the overall building design. As such, the designer is responsible for specifying the building features that determine compliance with the Energy Standards and other applicable building codes. The designer is required to provide a signature on the respective Certificate(s) of Compliance (see Table 2-1 of this Chapter) to certify that the building has been designed to comply with Energy Standards.
The designer may be an architect, engineer or other California-licensed professional and may personally prepare the Certificate(s) of Compliance documents, or may delegate preparation of the energy analysis and Certificate(s) of Compliance documents to an energy documentation author or energy consultant. If preparation of the building energy Certificate of Compliance documentation is delegated, the designer must remain in responsible charge of the building design specifications, energy calculations, and all building feature information represented on the Certificate of Compliance. The designer's signature on the Certificate of Compliance affirms his/her responsibility for the information submitted on the Certificate of Compliance. When the designer is a licensed professional, the signature block on the Certificate(s) of Compliance must include the designer's license number.
The person responsible for the design of the building may delegate the energy analysis and preparation of the Certificate(s) of Compliance documentation to a building energy consultant or documentation author. Completed Certificate(s) of Compliance documentation must be submitted to the enforcement agency during the building permit phase. The Certificate(s) of Compliance demonstrates to the enforcement agency plans examiner that the building design complies with the requirements of the Energy Standards, thus the building energy features information submitted on the Certificate(s) of Compliance must be consistent with the building design features defined in the building plans and specifications for the building submitted to the enforcement agency.
The documentation author is not subject to the same limitations and restrictions of the Business and Professions Code as is the building designer because the documentation author is not responsible for specification of the building design features. The documentation author may provide the building designer with recommendations for building energy features and if those recommendations are approved by the building designer, the features must be incorporated into the building design plans and specification documents submitted to the enforcement agency at plan check. The documentation author’s signature on the Certificate(s) of Compliance certifies that the documentation he/she has prepared is accurate and complete, but does not indicate documentation author responsibility for the specification of the features that define the building design. The documentation author provides completed Certificate(s) of Compliance documents to the building designer who must sign the Certificate(s) of Compliance prior to submittal of the Certificate(s) of Compliance to the enforcement agency at plan check.
For a list of qualified documentation authors, visit the California Association of Building Energy Consultants (CABEC) website at: www.cabec.org
The term builder refers to the general contractor responsible for construction. During the construction process, the builder or general contractor usually hires specialty subcontractors to provide specific services, such as installing insulation, designing and installing HVAC systems, etc. The builder or general contractor must ensure that the Certificate(s) of Installation are submitted to the enforcement agency by the person(s) responsible for construction/installation of regulated features, materials, components, or manufactured devices. The builder or general contractor may sign the Certificate(s) of Installation (as the responsible person) on behalf of the specialty subcontractors they hire, but generally, Certificate(s) of Installation preparation and signature responsibility resides with the specialty subcontractor who provided the installation services. The Certificate(s) of Installation document identifies the installed features, materials, components, or manufactured devices detailed in the building plans and specifications, and the Certificate(s) of Compliance approved by the local enforcement agency. A copy of the Certificate(s) of Installation is required to be posted at the building site for review by the enforcement agency in conjunction with requests for final inspection.
At final inspection, the builder or general contractor is required to leave in the building all applicable completed, signed and dated compliance documents for the building owner at occupancy. Such information must, at a minimum, include information indicated on the following forms: Certificate(s) of Compliance; Certificate(s) of Installation; Certificate(s) of Acceptance; and Certificates of Verification. These forms may be in paper or electronic format and must conform to the applicable requirements of §10-103(a).
Specialty subcontractors provide the builder with services from specific building construction trades for installation of features such as wall and ceiling insulation, windows, HVAC systems and/or duct systems, water heating and plumbing systems, and these subcontractors may perform other trade-specific specialty services during the building construction process. The builder has ultimate responsibility for all aspects of the building's construction and has the authority to complete and sign/certify all sections of the required Certificate(s) of Installation forms; however, the licensed specialty subcontractor should be expected to complete and sign/certify all applicable Certificate(s) of Installation that document the completion of the installation work they have performed for the builder. The subcontractor's responsibility for Certificate(s) of Installation documentation should include providing a signed copy of all applicable Certificate of Installation forms to the builder, and posting a signed copy of all applicable Certificate of Installation forms at the building site for review by the enforcement agency.
Contingent upon availability and approval of a data registry, all copies of the Certificate(s) of Installation submitted to the builder and to the enforcement agency are required to be registered copies from an approved nonresidential data registry and prepared in accordance with the procedures described in Reference Joint Appendix JA7.
The enforcement agency is the local agency with responsibility and authority to issue building permits and verify compliance with applicable codes and standards. The enforcement agency performs several key roles in the compliance and enforcement process.
A. Plan check: The enforcement agency performs plan review of the Certificate(s) of Compliance documentation and of the plans and specifications that define the building design submitted to the enforcement agency at the building permit phase. During plan review, the Certificate(s) of Compliance documentation is compared to the plans and specifications for the building design in order to confirm that the building features that describe the building are specified consistently in all of the submitted documents. If the specification for building design features shown on the Certificate(s) of Compliance does not conform to the specifications shown on the designer's submitted plans and specifications for the building, revision of the submitted documents must be performed to make the design specification consistent in all documents. Thus, if the Certificate(s) of Compliance indicates the building complies, and the features on the Certificate(s) of Compliance are consistent with the features given in the plans and specifications for the building design, then the plan review process can confirm that the building design complies with the building energy code. If it is determined that the building design is in compliance with the building energy code, the enforcement agency may issue a building permit.
B. Construction inspection: During the construction of the building, the enforcement agency should make several visits to the construction site to verify that the building is being constructed in accordance with the approved plans and specifications, and energy compliance documentation. As part of this process, at each site visit, the enforcement agency should review any applicable Certificate(s) of Installation that have been posted or made available with the building permit(s). The enforcement agency should confirm that: the energy efficiency features installed in the building are consistent with the requirements given in the plans and specifications for the building approved during plan review; that the installed features are described accurately on the Certificate(s) of Installation; and that all applicable sections of the Certificate(s) of Installation have been signed by the responsible licensed person(s). The enforcement agency shall not approve a building until the enforcement agency has received all applicable Certificate(s) of Installation.
C. Final approval: The enforcement agency may approve the building at the final inspection phase of the process if the enforcement agency field inspector determines that the building conforms to the requirements of the building's plans and specifications and Certificate(s) of Compliance documents approved by the enforcement agency at plan review, and meets the requirements of all other applicable codes and standards. For buildings that have used an energy efficiency compliance feature that requires Certificate(s) of Installation documentation, the enforcement agency shall not approve the building until the enforcement agency has received a Certificate(s) of Installation that meets the requirements of §10-103(a)|topic=(a) Documentation. that has been completed and signed by the builder or subcontractor. The builder must ultimately take responsibility to ensure that all such required energy compliance documentation has been completed properly and posted at the job site or submitted to the enforcement agency in conjunction with any of the enforcement agency's required inspections. However, the enforcement agency, in accordance with §10-103(d)|topic=(d) Enforcement Agency Requirements., as prerequisite to approval of the building, must examine all required copies of Certificate(s) of Installation documentation and Certificate(s) of Acceptance, and Certificate(s) of Verification documentation made available with the building permits for the required inspections, to confirm that they have been properly prepared and are consistent with the plans and specifications and the Certificate(s) of Compliance documentation approved by the enforcement agency for the building at plan review.
D. Corroboration of information provided for the owner/occupant: At final inspection, the enforcement agency shall require the builder to leave in the building (for the building owner at occupancy) energy compliance, operating, maintenance, and ventilation information documentation as specified by §10-103(b)|topic=(b) Compliance\, Operating\, Maintenance\, and Ventilation Information to be provided by Builder..
Compliance documents for the building shall, at a minimum, include information indicated on: Certificate(s) of Compliance; Certificate(s) of Installation; Certificate of Acceptance; and Certificate(s) of Verification. These forms shall be copies of the documentation submitted to or approved by the enforcement agency, and the copies must conform to the applicable requirements of §10-103(a).
Operating information shall include instructions on how to operate or maintain the buildings energy features, materials, components, and mechanical devices correctly and efficiently. Such information shall be contained in a folder or 'manual which provides all information specified in §10-103(b). This operating information shall be in paper or electronic format. For dwelling units, buildings or tenant spaces that are not individually owned and operated, or are centrally operated, such information shall be provided to the person(s) responsible for operating the feature, material, component, or mechanical device installed in the building. This operating information shall be in paper or electronic format.
Maintenance information shall be provided for all features, materials, components, and manufactured devices that require routine maintenance for efficient operation. Required routine maintenance actions shall be clearly stated and incorporated on a readily accessible label. The label may be limited to identifying, by title and/or publication number, the operation and maintenance manual for that particular model and type of feature, material, component, or manufactured device. For dwelling units, buildings or tenant spaces that are not individually owned and operated, or are centrally operated, such information shall be provided to the person(s) responsible for maintaining the feature, material, component, or mechanical device installed in the building. This maintenance information shall be in paper or electronic format.
Ventilation information shall include a description of the quantities of outdoor air that the ventilation system(s) are designed to provide to the building’s conditioned space, and instructions for proper operation and maintenance of the ventilation system. For buildings or tenant spaces that are not individually owned and operated, or are centrally operated, such information shall be provided to the person(s) responsible for operating and maintaining the feature, material, component, or mechanical ventilation device installed in the building. This information shall be in paper or electronic format.
The permit applicant is responsible for:
A. Providing information on the plans and/or specifications to enable the enforcement agency to verify that the building complies with the Energy Standards. It is important to provide all necessary detailed information on the plans and specifications. The plans are the official record of the permit. The design professional is responsible for certifying that the plans and specifications are consistent with the energy features 'listed on the Certificate(s) of Compliance, and that the design is in compliance with the Standards.
B. Performing the necessary calculations to show that the building or system meets the Energy Standards. These calculations may be documented on the drawing or on the worksheets provided in the manual and supported when necessary with data from national rating organizations or product and/or equipment manufacturers.
C. Completing the Certificate(s) of Compliance. The Certificate(s) of Compliance is a listing of each of the major requirements of the Energy Standards. The summary form includes information from the worksheets and references to the plans where the plans examiner can verify that the building or system meets the Energy Standards.
The plans examiner is responsible for:
A. Reviewing the plans and supporting material to verify that they contain the necessary information for a plan review.
B. Checking the calculations and data contained on the worksheets.
C. Indicating by checking a box on the summary forms that the compliance documentation is acceptable.
D. Making notes for the field inspector about which items require special attention.
The field inspector is responsible for:
C. Verifying that all of the required compliance documentation (Certificate(s) of Installation, Acceptance, and Verification) is completed, dated, signed, and registered (when applicable).
The Certificate(s) of Compliance may be used by the building permit applicant, the plans examiner and the field inspector. This way, the permit application can call the plans examiner’s attention to the relevant drawings sheets and other information and the plans examiner can call the field inspector’s attention to items that may require special attention in the field. The compliance forms and worksheets encourage communications and coordination within each discipline.